Department: Legal
Location: Miramar, FL USA
Posted: 2012-09-10
Requisition Number: Legal-120907-LegalAssistant

1 opening
Full-time (non-exempt)

Main Areas of Responsibility:

• Provide administrative support to the Legal Department.
• Maintain matter management database and file system.
• Assist with the preparation of and file Section 16 filing forms required by the Securities and Exchange Commission for all officers and directors.
• Assist with the planning of regular board of directors meetings and preparation of all relevant materials for such meetings.
• Maintain board of directors' attendance logs and track director compensation.
• Prepare and file U.S. foreign qualification filings and other state and federal regulatory filings, including annual reports and statements of information, as required.
• Assist with the planning and coordinating of U.S. annual shareholders meetings, including mailing of proxy materials and maintenance of proxy materials website.
• Assist with the drafting of corporate documents for affiliated entities such as board and shareholder resolutions, proxies, appointment of officers, powers of attorney, etc.
• Maintain database of Certificates of Insurance.
• Conduct and assist with online research.
• Compose and type business correspondence, reports, filings and other documents as directed.
• Fax, copy, scan, and manage calendar(s) and workflow, all with attention to appropriate deadlines and priorities.
• Edit/revise contracts/documents as needed, including SEC filings.
• Make travel arrangements and prepare expense reports.
• Other duties and projects as assigned.

Qualifications:

• Should have at least five (5) years of executive or administrative assistant experience.
• Prior public company experience a plus.
• Foreign language skills a plus, specifically Spanish and/or French.
• Should be organized, responsible and detail-oriented.
• Must have ability to manage multiple tasks and deadlines, work well under pressure, and follow through on numerous projects simultaneously.
• Excellent verbal and written communication skills a must; position requires frequent interaction with senior management and members of the board of directors.
• Required to maintain confidence of sensitive and proprietary information.
• Must be proficient in Office 2007, including Word, Outlook, Excel and Powerpoint.

Education:

• Must have a High School Diploma. Associates Degree preferred.

Closing Date: Closed on 2012-10-11

Contact:
E-mail: careers.miramar@elizabetharden.com

DFW/EOE/AA